Registering a Burial
Register Entries / Cemetery Records
Once set up has been completed you will have a basic structure which can be used for new register entries.
The Cemetery records screen details all your Burial, Exclusive, Memorial and Empty Plot records entered on Scribe. New records can also be added from this screen
The process to enter a records will start with a notification from the Funeral Director.
Let’s assume you have all the required details to hand, without having to look anything up, and are ready to enter the full burial record into Scribe Cemetery. You will also separately record the burial on the Cemetery Map.
Under Records click on 'Add record' (or 'Add to Cemetery' from the quick action menu) select the Burial option from the drop down list as the type of entry, and complete as much of the form as you can. Some parts are mandatory and you will not be allowed to save the record without them, principally to comply with the Cemetery regulations. When completed click on 'Add'.
You will have the option to enter a new contact or select an existing one from the drop-down. When entering a new contact, simply enter the name and select 'Create new contact'. You will then be given the option to enter further details (age, address). Once the record has been saved, this contact will be added to, and can be viewed, under the CRM menu option.
Let’s examine the register entry itself.
You must select the Cemetery Area and a unique Grave number within it.
You must include:
- The name, address and age of the deceased
- The date of burial (funeral date)
- The type of burial and deceased status
- Other items you can record are:
- A Council reference e.g of document files
- The agent, in this case funeral director - you can add a new agent in the 'New Agent' field
- Further details of the funeral; time, minister, religion, date and place of death
- Further details of the burial and grave; size and depth, remaining depth, number buried, remaining capacity, flag for whether any further burials are possible in the grave
- The fee or fees (note you can select multiple selections from your fee tariff
- You are not normally likely to need to record an Applicant.
For practical purposes, these are some best practice things to mention.
- Size of grave should be excavation size not coffin size, and depth should be to the base of the excavation. This means any error in misinterpretation will produce an excavation which is too large rather than too small.
- Using all the grave options will help later, for example ‘remaining depth’ may show availability for cremated remains even if ‘remaining capacity’ and ‘number buried’ shows no further coffins can be buried.
- The more details recorded now the easier it will be in years to come to review how the cemetery is being used.
From this screen you can also link any relevant documents and upload any files required.
To produce relevant notices and other documents click on 'More' at the end of the burial record, click on 'Generate Notice' and choose the type of notice and select View notice to produce the report. When viewing the report you will have the option to print or export the document. You are also able whilst in the Generate Notice screen to edit or delete the record or add footer text via the advanced tab.
From the 'More' button you can also view related records, link relevant documents, create an inspection report, edit or delete the record.